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Accounts Payable Clerk

Date of Posting:  November 20, 2009

Position:  Accounts Payable Clerk

Department:  Administration

Number of Positions Available:  1

Summary of Functions:  

Performs accounts payable functions including receiving and matching invoices, account coding, preparation of disbursements and accounts payable related record keeping.

 

Major Duties & Responsibilities:  

Serves Viking and related Corporations in the following:

  • Sets up and maintains vendor accounts.

  • Following accounts payable procedures; receives and processes vendor invoices and internal cheque requests; maintains open files for purchase orders, packing/receiving slips and matches to invoices.  Verifies invoices for quantity, unit pricing, extensions and applicable discounts.  Obtains approval from appropriate personnel for payment for miscellaneous invoices.

  • Codes invoices with general ledger account numbers according to distribution in the general ledger; determines dates for invoices to be paid; keypunches invoices into computerized accounts payable system.  Reviews coding of invoices to GL accounts prior to posting.

  • Maintains alphabetical open invoice files of unpaid invoices.

  • Receives freight invoices and verifies shipping charges with current pricing.  Individual freight charges are verified with purchase orders and sales orders to ensure accurateness. Codes freight charges to appropriate work orders and general ledger accounts.

  • On a weekly basis, reviews invoices scheduled for payment and special check requests with Accounting Manager, generates report for invoices due to be paid, pulls invoices and matches to report, prints approved checks and prepares and routes for signature according to cheque signing authority.

  • After Accounts Payable cheques have been printed, attaches cheque remittance advice to original invoices and files in permanent records.

  • Verifies and maintains accounts payable voucher reports, open/aging reports, disbursement reports, and journals.

  • Receives and answers phone calls from vendors or other departments concerning payment status of invoices.

  • Reviews incoming statements from vendors to ensure all outstanding invoices are entered and paid; requests missing copies of invoices from vendors if necessary.

  • Bank deposits are made daily along with any required invoice payments that can be made at the bank. Outgoing mail is also taken to the post office.

  • Reconciles and balances accounts payable general ledger accounts to sub-ledger on a monthly basis. 

  • Maintains fixed asset binder and spreadsheet.  Prints listing of fixed asset accounts on a monthly basis and copies invoice backup to binder and information to excel spreadsheet.

  • General filing of payables documents.

  • Performs other accounting duties as requested by the Accounting Manager.

Organizational Relationships:  

  • Reports directly to the Accounting Manager.

Experience and/or Educational Requirements:  

  • A high school diploma is required.  Good math skills and attention to detail are required.  Familiarity with computers and office applications preferred. Accounting background or experience an asset.  Good communication and customer service skills essential.

Relevant Skills/Proven Abilities:

  • A high school diploma is required.  Good math skills and attention to detail are required.  Familiarity with computers and office applications preferred. Accounting background or experience an asset.  Good communication and customer service skills essential.

 Key Attributes:

  • Excellent grammar 
  • Written/oral communication skills
  • High degree of professionalism
  • Detail oriented
  • Energetic
  • Flexible/adaptable
  • Forward thinker/Anticipates needs
  • Highly organized


 

Anyone interested in applying for the above position, should submit their name and resume to the Human Resources Department via hr@vikingair.com.